Routines (medication, appointments and tasks)

All three lists work in the same way, so you learn one and you know them all. The search search at the top leaves only what matches in the list below as you type, without your having to tap anything.

Underneath it are the filters, each with its own counter. They don’t all fit on the screen: at first glance you have «All», «Active» and «Past», and by swiping the row to the right «With photo» appears.

It is the same screen, with the second filter called «Upcoming» instead of «Active», which makes more sense for an appointment, and with the specialty and the day on the card instead of the dose. In Tasks there are only three filters: as they don’t carry a photo, there is no «With photo».

If a filter’s counter is at zero, it isn’t a fault: it simply means there aren’t any right now.

Tap the add button at the bottom right. If your role can scan, it lets you choose between «Scan with AI» — one photo and the app fills it in — and «Add manually». If it can’t, it opens the form straight away.

In Tasks it never asks: it always opens the form, because tasks don’t come from any piece of paper.

In «Medication name», the only required field, copy it exactly as it appears on the box so that there is no mistake: «Enalapril 10 mg».

Below it, the «Dose per intake» — «1 tablet», «half a tablet» — is optional, but it is well worth filling in: it is what lets any caregiver know how much to give without having to guess.

In «Times of day» you add each time with «+ Add time» add, as many as you need.

If the times are spread across the day, the shortcuts set them on their own: «Every 4h», «Every 8h», «Every 12h» and «Every 24h». If the doctor says «one every eight hours», you tap «Every 8h». These times are what will make the dose appear in Today, so it is worth getting them right.

Under «Frequency», four options:

• «Every day» — the most common one.
• «Specific days» — only the ones you tick, Mondays and Thursdays for example.
• «Monthly» — the same day of every month as the start date: if you begin on the 28th, it falls on the 28th. This is the one for monthly injections.
• «Every N days» — every two days, every three… counted from the start date.

Below that, under «Treatment duration», you say when it begins and when it «Ends»: «When my doctor says so», «On a specific date» or «After a number of days», which is the one for the seven-day antibiotic. That way the app stops reminding you about a pill that is no longer due.

Under «Alert if not marked after…» you choose how long the app waits before telling you that a dose has been left unmarked: 10 min, 20 min, 30 min or 1 h.

At the bottom, «Additional notes» for anything worth remembering, such as «take with breakfast». When you have it all, the «Add» button at the end saves the whole medication, and from that moment the whole group can see it.

The «Reason» is the only required field: what the appointment is for, «Blood pressure check», «Blood test».

After that, if you know them, the «Specialty», the «Doctor» and the «Location». They are optional and they help you get there without any stress, but it doesn’t matter if you don’t have them all.

Choose the «Date» by tapping it on the calendar that appears, and then the «Time». This is what will make the appointment alert you when the moment comes and show up in Today on the day itself.

Most appointments happen only once: in that case leave «No, it’s a one-off» ticked and that’s that. If it is one of those that come round again — rehabilitation, a monthly check-up — choose how often it repeats; and if none of the options fits, «Custom» opens an «Every … days» for you to set the interval yourself.

When you choose a recurrence, «Last appointment» appears below it, which is how long it goes on repeating for. You don’t have to note the first one separately: it is the «Date» you chose above.

Here you choose the alerts for this appointment: «1 hour before», which comes already switched on, and «Day before», switched off. You can leave one, both or neither.

The day-before one goes off at the same time on the previous day: if the appointment is on Thursday at 10:00 AM, the alert arrives on Wednesday at 10:00 AM, not in the small hours. If the appointment repeats, alerts are prepared for each one. Below it, «Additional notes» for anything important — «Come fasting», «bring the reports» — and «Add».

In «What needs to be done?» write it in your own words: «Take blood pressure», «Help with the shower».

In «When?» you choose how often it repeats: «Every day», «Specific days» or «Once». Below that, in «Times of day», you set the times, with the same shortcuts as in the medication form.

Give the particular day or the «Date range» within which it has to be done. Below that you decide whether you want the app to alert you when it isn’t marked in time, with the same leeway as in the medication form, and you add «Additional notes» if more detail is needed, such as «use the cream from the bathroom shelf». With «Add» it is saved for the whole group.

The body has room for up to three names; if more are due, it closes the list by counting the ones left over — with the four things in the example it would say «and 1 more». That way you know what has to be given without opening the app.

• Appointments don’t come in here: they have their own alerts, the ones you choose when you create them.
• The alert is prepared on your own phone, it isn’t sent out by a server. That is why it works with no signal, and why it can say the real names of the medication without them ever leaving your phone.

All of this is switched on and off with the «Reminders» toggle in Settings, which comes switched on. You have it in the Settings guide.

From the add button choose «Scan with AI» document_scanner, frame the document and let the camera capture it. In a few seconds the form opens already filled in for you to check over and save.

The whole process — importing a photo from the gallery, documents with several pages, how many scans each plan includes and how the privacy of those images is protected — is in Scan with AI.

At the top right of the detail is the more_vert menu. «Edit» edit opens the form again so that you can change whatever you need to.

«Delete» delete removes it altogether, and it asks you to confirm because deleting a routine also deletes its completion history — the record of who marked it each time — and that cannot be recovered. If it is simply that the treatment has come to an end, it is usually better to let it expire on its own date.